Schedule a Video or Audio Meeting in Advance(Schedule a Video or Audio Meeting in Advance)

To schedule a new conference:  

  1. Log into the Web Interface of your 3CX system.
  2. Go to “Meet” and press the “+” sign.
  3. You can choose between audio conference, video conference or webinar.
  4. If you are scheduling a video conference or a webinar, press on the gear sign. A pop-up with additional meeting options will open.
  5. Fill in the conference details.
  6. From the drop-down “Select email / calendar to add to”, you can choose between Google, Microsoft 365, Outlook Online or Desktop Outlook (.ics).
  7. Click “Create Meeting”.
  8. Your calendar will automatically open in a new tab with a ‘New Event’ pre-populated with all the details. If you are using desktop Outlook, an .ics file will download. Open the file and a pre-filled calendar entry will open on your desktop.
  9. Invite your participants, make any additional changes and click “Save” or “Send”.
  10. To join a meeting you can click on the link in your calendar or call the Conference number and enter the Conference ID that was generated and sent out in the invite.
  11. To delete a scheduled conference, go to “Meet” and press the Scheduled Conferences  button and then .